Automation has offered enormous and irreplaceable advantages to the corporate training field – for both employers and employees since its very beginning.
Automated training can appear in a variety of forms. However, it essentially serves as a single archive for new and existing workers, but it also helps the employee to connect with the training more deeply for a better experience.
What Is Automated Training and How Does It Work?
Making a work process run “automatically” and more effectively is known as automation.
As a result, automated training improves the efficiency of staff training. It means that software now does a portion of the duties previously handled manually by a person. It usually automates time-consuming and repetitive processes in a highly scalable way. It frees up time for training staff to focus on more important duties like developing training goals, instructional strategy, and creating high-quality material. A learning management system (LMS) — the heart of an automation platform – is frequently used to carry out this procedure online.
How to Automate Employee training
Now that you have a firm grasp on what automated training comprises, it’s time to devise an implementation strategy. We’ve laid out a six-step method for automating staff training in this part.
Step1: Create and design training materials.
You must first have your training in place before you can automate it. There are two options here: outsource training development to a third party or design your online courses.
The following is a broad outline of how we design and develop courses internally.
- Ask yourself what you want to teach, and then partition those goals into learning objectives by asking yourself what activities you want to do.
- Conduct research on your selected topic, gather information, and create a course outline/roadmap.
- Fill in the gaps in your course outline by writing content for each segment.
- Determine the authoring tool you’ll use based on the kind of courses you’ll be creating. Will you, for example, develop training films or slide-based courses? Perhaps you want to include video tutorials, conversation simulations, or interaction in the future. In this approach, it’s critical to consider not only present and future requirements. You’ll also need to see if your team has the technological know-how to produce these properly.
- Using the authoring tools you’ve chosen, create your training materials. Some solutions have pre-built templates that can help you develop courses in minutes.
Step2: Select a program for automated training.
LMSs, as previously said, make up the majority of an automated training system and there are enough of them available on the market. But before you start looking at the choices, take a step back and figure out how much automation you’ll need to satisfy your company’s demands. The critical factors to consider are type of content, method of delivery, firm size and expansion rate.
Step 3: Automate admin and HR activities
You can use the automation capabilities of your LMS straight away now that you have one. The first and most obvious step is to automate the most time-consuming administrative and HR procedures, such as maintaining training records and giving fixed scores. You not only save up time for other essential, higher-order activities, but you also reduce human error while entering trainee data, making it easier to follow their progress, outcomes, and remind them of critical dates.
Step 4: Upload the content to the web
Upload your learning resources to the platform after you’ve set up the LMS for training automation. These might include any type of information, including movies, PDFs and Word documents, and audio files, as well as eLearning courses developed with an authoring tool. The most cutting-edge LMSs have a feature called learning tracks, which allows users to mix many content pieces into a single compound course.
Step 5: Keep track of the trainee’s development
This step assumes that participants have previously been enrolled and are in the middle of their program. It’s now time to start keeping track of the learners’ progress and outcomes. This is where the reporting and analytics capabilities of your LMS come in helpful. Robust tracking and thorough analytics give priceless information regarding learner outcomes and the success of your training strategy.
Step6: Recognize Trainee Performance
Consider how lost you’d feel if you couldn’t modify your training course because of a lack of data and analytics. Now think how lost learners would feel if they didn’t know whether they were succeeding or not? That’s why it’s critical to provide regular feedback – in whatever form – to keep people interested.
Users of modern LMSs like Trainual can also add gamification aspects like points, badges, leader-boards, and levels as feedback and recognition methods. By rewarding your trainees, you stimulate them and instill a competitive spirit in them.
The prospective time and cost reductions by automated training are endless, regardless of whether you’re a small, medium, or large firm. Automated training frees your hands to concentrate on creative work that requires higher-order thinking, rather than substituting human labor. As a result, such an important investment will benefit both the business and the employees.